IMMANUEL LUTHERAN CHURCH
COUNCIL MEETING
Minutes
January 5, 2004

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Gathering

Wayne called the meeting to order @ 7:10 p.m. and welcomed new and old members alike.  Barb Paulins from Worship Committee opened with devotions.

Preparing

Election of Officers:

MOTION by Bill Paulins, SECONDED by Dan Landry:

TO NOMINATE JOHN VANHOESEN AS COUNCIL PRESIDENT FOR 2004.

MOTION by Orv Erickson, SECONDED by Bob Carter:

TO CLOSE NOMINATIONS FOR PRESIDENT AND ACCEPT JOHN VANHOESEN AS COUNCIL PRESIDENT FOR 2004.

BOTH MOTIONS UNANIMOUSLY CARRIED.

MOTION by Britt Riggs, SECONDED by Bill Paulins :

TO NOMINATE MATT CERMAK AS COUNCIL VICE PRESIDENT FOR 2004.

MOTION by Mike Pitchford, SECONDED by Greg Osburn:

TO CLOSE NOMINATIONS FOR VICE PRESIDENT AND ACCEPT MATT CERMAK AS COUNCIL VICE PRESIDENT FOR 2004.

BOTH MOTIONS UNANIMOUSLY CARRIED.

MOTION by Greg Osburn, SECONDED by Matt Cermak:

            TO NOMINATE BARB PAULINS AS COUNCIL SECRETARY FOR 2004.

MOTION by Bob Carter, SECONDED by Rick Merrifield:

TO CLOSE NOMINATIONS FOR SECRETARY AND ACCEPT BARB PAULINS AS COUNCIL SECRETARY FOR 2004.

BOTH MOTIONS UNANIMOUSLY CARRIED.

MOTION by Dan Landry, SECONDED by Bill Paulins:

TO NOMINATE JIM TEAHAN AS FINANCIAL RECORDING SECRETARY FOR 2004.

MOTION by Barb Paulins, SECONDED by Dan Landry:

TO CLOSE NOMINATIONS FOR FINANCIAL RECORDING SECRETARY AND ACCEPT JIM TEAHAN AS FINANCIAL RECORDING SECRETARY FOR 2004.

BOTH MOTIONS UNANIMOUSLY CARRIED.

MOTION by Orv Erickson, SECONDED by Matt Cermak:

            TO NOMINATE FRED KOOS AS TREASURER FOR 2004.

MOTION by Mike Pitchford, SECONDED by Bill Paulins:

TO CLOSE NOMINATIONS FOR TREASURER AND ACCEPT FRED KOOS AS TREASURER FOR 2004.

BOTH MOTIONS UNANIMOUSLY CARRIED.

MOTION by John VanHoesen, SECONDED by Barb Paulins:

TO NAME BEVERLY BECKER, GEORGE RYAN, DENISE PROPER, JENNIFER DODGE, AND BEVERLY LASS AS TELLERS FOR 2004.

MOTION by Dan Landry, SECONDED by Matt Cermak:

TO CLOSE NOMINATIONS AND NAME BEVERLY BECKER, GEORGE RYAN, DENISE PROPER, JENNIFER DODGE AND BEVERLY LASS AS TELLERS FOR 2004.

BOTH MOTIONS UNANIMOUSLY CARRIED.

MOTION by Mike Pitchford, SECONDED by Matt Cermak:

TO ACCEPT THE FOLLOWING RESOLUTION PRESENTED BY BOB CARTER: IMMANUEL LUTHERAN COUNCIL RESOLVES THAT JOHN VANHOESEN AND BARB PAULINS ARE AUTHORIZED TO SIGN ANY AND ALL BUSINESS AGREEMENTS AND CONTRACTS FOR IMMANUEL LUTHERAN CHURCH.  ALSO JOHN VANHOESEN, OR BARB PAULINS OR FRED KOOS ARE AUTHORIZED TO SIGN CHECKS AND MANAGE ANY AND ALL FINANCIAL ACCOUNTS OF IMMANUEL LUTHERAN CHURCH.

MOTION UNANIMOUSLY CARRIED.

Review of Previous Council Minutes:

MOTION by Rick Merrifield, SECONDED by Teresa Barcy:

TO APPROVE THE MINUTES OF THE DECEMBER 1, 2003 COUNCIL MEETING AS WRITTEN.

UNANIMOUSLY CARRIED

Treasurer's Report:

Fred Koos reviewed the November & December Treasurer's Reports.  As of December 31, 2003, the general operating fund balance was $3,724.71.  He reviewed the “cleaning up” of several line items, by transferring monies into more generic accounts.  He also went through each remaining income and/or expense line to explain their purpose.

MOTION by Matt Cermak, SECONDED by Dan Landry:

TO APPROVE THE NOVEMBER AND DECEMBER 2003 TREASURER'S REPORTS.

UNANIMOUSLY CARRIED.

Council thanked Fred Koos for his agreement to continue his role as Treasurer for 2004.

We had some discussion on moving the Christmas givings to the Grand Piano fund.  Worship Committee will discuss at their next meeting and report back to Council.

Committee Reports:

Memorial: No written report, no Council action required.

Property: No written report, no Council action required.  No activity yet on property assessment committee – to be discussed at the retreat.  It will be added to the agenda for discussion, as no appointments were made at the December Council meeting as originally scheduled.

Health Ministry: No written report, no Council action required.  They completed work on planning for 2004 based on the congregational survey.

Stewardship: No written report, no Council action required.  The Trust Document has finally been completed (now titled as an endowment document) and will be presented to the Council for approval (worked with Management Committee to complete this).

Outreach Committee: No written report, no Council action required.  Directories are in, will be distributed to members soon.  Switching to greeting teams on an alternating basis, and they will provide training.  Pastor Rick advised Orv to contact Barb Rinkey to obtain historical information on this type of ministry.

Worship Committee: Written report, no Council action required.

Parish Education: Written report, no Council action required.  Changing format for Sunday School music, and selected VBS dates for July 26-30.

Youth Committee: No written report, no Council action required.  Meeting next Monday, and they will begin discussing the building up the “senior” group.  Teresa discussed the Youth Gathering last weekend.  Great speakers, but we needed more kids to generate more enthusiasm.

Management Committee: Written report, no Council action required.  They worked with the Stewardship Committee on the completion of the Trust Document/Endowment language.  Pastor Rick explained that an “endowment” fund is a theological manner in which members can have a continual participation in the life of their congregation and the ministry of God, in the ministry they lived, worked and served in, by leaving certain assets to the church (insurance policies, stock, tithing of their estate, etc.).  We currently don’t have a mechanism to receive and/or manage these types of receipts, so we need this document to assist in this area.

Pastor’s Report:  Written report for December.  He noted that at the January 11 10:30 service will include receiving new members, baptisms and Council Installation.  Also, he would like the weekend of February 22 off.

MOTION by Greg Osburn, SECONDED by Mike Proper:

TO ALLOW PASTOR RICK TO TAKE THE WEEKEND OF FEBRUARY 15 OFF.  HE WILL FIND A SUPPLY PASTOR FOR THAT SUNDAY.

UNANIMOUSLY CARRIED.

Serving

Correspondence: None.

Old Business:

• Biography on members no longer living.  No activity, just leaving in minutes to retain the idea.

New Business:

• Pastor Rick distributed the Vision Statement from the Vision Team.  He indicated that this would be discussed in detail at the retreat, with perhaps a motion to accept at that meeting – the full and complete support of the Council is desired.  This will be a filter through which we will decide a future.  It gives us a sense of unity in all that we all do – the same goal for all.
   
• Council representative(s) for each committee were named.  This representative(s) services as a liaison between the Council and the committee they serve):

Health Ministry: Bob Carter
Management: Fred Koos, Dan Landry
Memorial & Special Gifts: none needed
Outreach: Orv Erickson
Parish Education: Jennifer Dodge
Property: Greg Osburn, Heath Buckley
Stewardship: Matt Cermak, Rick Merrifield
Worship: Bill Paulins, Barb Paulins
Youth: Mike Pitchford, Teresa Barcy

• The next meeting is scheduled for February 7, 2004 at 9:00 a.m.  Council members will be notified of the location.
   
• Reference to church planning calendar for January & February 2004.  Parish Education has Council devotions and will be communion assistants for February.  John reminded us that 2003 Committee reports are due to the Church office by January 16, 2004. 

MOTION by Matt Cermak, SECONDED by Bill Paulins:

            TO ADJOURN.

UNANIMOUSLY CARRIED.

We closed with the Lord’s Prayer at 9:20 p.m.

Respectfully submitted,

Note: Copies of committee minutes and reports, as referred to in the Council Minutes, can be obtained in the church office.