IMMANUEL LUTHERAN CHURCH
COUNCIL MEETING
Minutes
January 25, 2003

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Gathering

Wayne called the meeting to order @ 1:05, and opened with a prayer.

Preparing

Review of January 6, 2003 Council Minutes:

MOTION by Fred Koos, SECONDED by Matt Cermak:

TO APPROVE THE MINUTES OF THE JANUARY 6, 2003 COUNCIL MINUTES AS WRITTEN.

UNANIMOUSLY CARRIED.

Treasurer's Report

No month-end information available yet (It’s not the end of the month!).

Committee Reports: 

Wayne indicated that his desire is to keep the Council centered on those items warranting our attention; therefore, we need to focus less on individual committee reports, unless there are items requiring Council attention.

Health Ministry: Written report, no Council action required.

Management Committee: No written report, no Council action required.  They are discussing the Endowment Fund with the Stewardship Committee. Their target date is April 1, 2003 to have a draft of the policy to Council.

Memorial: Written report, no Council action required.

Outreach: No written report, no Council action required.

Parish Education: No written report, no Council action required. 

Property: No written report, no Council action required.

Stewardship: No written report, no Council action required.

Worship: Written report, no Council action required.

Youth: Written report, no Council action required.  Heath Buckley resigned to join Property Committee.

Pastor’s Report: No written report, no Council action required.  January 26, 2003 is Stewardship Sunday, as well as the introduction of new members at the 10:30 service.  Also, he advised that he is starting another new member class

Serving

MOTION by Fred Koos, SECONDED by Matt Cermak:

TO APPROVE LARRY KRUTH, SHERRY WELLMAN, BOB KENWORTHY, GARY REED, DAN LANDRY AND FRED KOOS AS MEMBERS OF THE MANAGEMENT COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Fred Koos, SECONDED by Barb Paulins:

TO APPROVE DEN GRAEBER, ORV ERICKSON, BOB EICHELBERGER AND MARLAINE TEAHAN AS MEMBERS OF THE OUTREACH COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Fred Koos, SECONDED by John VanHousen:

TO APPROVE JANE GOEBEL, BILL PAULINS, LISA BAPTISTA, JIM ESPIE, BARB PAULINS, JEANIE BOERGER-DIXON AND ELLEN MCKENZIE AS MEMBERS OF THE WORSHIP COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Fred Koos, SECONDED by Matt Cermak:

TO APPROVE DENISE LUND, SUE SCHNARR, LYN DANES, CHRIS FRYSINGER AND MITZIE WARD AS MEMBERS OF THE PARISH EDUCATION COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Donna Gibbons, SECONDED by Fred Koos:

TO APPROVE DONNA GIBBONS, SHARI BERG, BOB EICHELBERGER, KAREN EICHELBERGER, JEAN FOLK, PASTOR PAUL PRETZLAFF, JAN MARTINICH AND KITTY WHITNEY AS MEMBERS OF THE HEALTH MINISTRY COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Ernie Zakrajsek, SECONDED by Bill Paulins:

TO APPROVE TONY HOLLAND, ERNIE ZAKRAJSEK, RUSS RIGGS, GREG OSBURN, MIKE JUSSILA AND HEATH BUCKLEY AS MEMBERS OF THE PROPERTY COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Mike Pitchford, SECONDED by Bill Paulins:

TO APPROVE MATT CERMAK, CARL MALKEWITZ, GREG VICARY, JIM TEAHAN AND RICHARD WELLMAN AS MEMBERS OF THE STEWARDSHIP COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Mike Pitchford, SECONDED by John VanHousen:

TO APPROVE MIKE PITCHFORD, WAYNE CHRISTIANSEN, RICH HEUERMANN, PRISCILLA LANE, TERESA BARCY AND JOHN BURG AS MEMBERS OF THE YOUTH COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Dan Landry, SECONDED by Fred Koos:

TO APPROVE BEV BECKER, DOROTHY FOLTYN, MARGE GALVIN, EILEEN LACOMBE AND BARB ROUSH AS MEMBERS OF THE MEMORIAL & SPECIAL GIFTS COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Dan Landry, SECONDED by Bill Paulins:

TO APPROVE BEV BECKER, DOROTHY FOLTYN, MARGE GALVIN, EILEEN LACOMBE, BARB ROUSH, JOHN OSWILL, ERNIE ZAKRAJSEK AND TONY HOLLAND AS MEMBERS OF THE MEMORIAL GARDEN COMMITTEE.

UNANIMOUSLY CARRIED.

MOTION by Fred Koos, SECONDED by Barb Paulins:

COUNCIL APPOINTED AND APPROVED BILL GIBBONS, DENISE LUND, RICHARD WELLMAN AND MARLAINE TEAHAN AS MEMBERS TO OVERSEE THE GOOD SAMARITAN FUND

UNANIMOUSLY CARRIED.
 

Correspondence: We have received a letter from the Synod, indicating the need to fill 16 vacancies for Synod-wide officers, lay council, clergy consultation & discipline committee, etc.  Please advise Wayne if you or anyone you know is interested.

Old Business: Mary Gehlhaar and Dan Landry are willing to be the delegates for the Synod Assembly.  We will vote on this in March in case someone else is interested.

New Business:

·        We have received a request to reserve the Fellowship Hall on February 22, 2003 for an anniversary party for Bill & Elsie Kirchen.

MOTION by MATT Cermak, SECOND by Dan Landry:

TO ALLOW THE FELLOWSHIP HALL TO BE USED ON FEBRUARY 22, 2003 FOR THE ANNIVERSARY PARTY OF BILL & ELSIE KIRCHEN.

UNANIMOUSLY CARRIED.

·        The Parish Education Committee would like the Council to explore the use of the parsonage as a retreat hall.  For example, the Parish Education Committee has a luncheon for teachers at the end of the Sunday School year and would like to be able to use the parsonage for that event.  The Property Committee will develop some guidelines, including a reservation system.  If the use is for Immanuel, there will be no need for Council to review for each request.  Other uses may include lock-down, Kids' Klub sleep-over, etc.

·        The Parish Education Committee is looking for some kind of accounting procedure with a form in place detailing income and expenses, which ultimately leads to profit or loss, whenever money is involved.  They are concerned about the consistency for income for all kinds of function (VBS, fund raising, etc.).  Lyn will provide a sample form to Fred for development of this form, to be used by all Committees.  Fred will bring his ideas to the March Council meeting.

·        It was suggested that the starting time of Council meetings be moved from 7:30 p.m. to 7:00 p.m.

MOTION by Matt Cermak, SECONDED by Mike Pitchford:

TO SCHEDULE FUTURE COUNCIL MEETINGS AT 7:00 P.M. ON THE FIRST MONDAY OF EVERY MONTH.

UNANIMOUSLY CARRIED.

Reference to Church Council Planning Calendar for February and March.

Bridgebuilder Action Plan Report

Kelly White and Jan Martinich presented the Bridgebuilder Action Plan report.  A written copy of this report is attached as a part of these minutes.  This Report needs to be presented to the congregation for informational purposes, and then we need to take action to obtain achievable goals.  We need to allow congregational members to present their comments and thoughts.  Then at the Council meeting, we assign items to the appropriate committees.  Who is responsible to “make these things happen?”

We need to receive positive, constructive input.  If there are concerns, we need to receive suggestions as well.  We need to listen to what they are telling us.  Those involved in the Bridgebuilder process, as well as committee members should attend the proposed congregational meeting.

Additional discussion revolved around the “what now” results.  If we take this to the congregation now, all we have is a document, with no activity.  Perhaps we need to do something, or have a plan, before we deliver it to the congregation.  Should we have some plans in place, then take to members?  Maybe we should distribute this document now, and include a schedule of all upcoming meetings (Council & each committee), as well as a target date for the next time deadline.

Council had a discussion concerning the action plans necessary to move forward.  Do we now need to break into small groups to work on specific “issues?”   Also, what about the status of the “reconciliation” meeting since the departure of Pastor Cindy?  We don’t know at this time – what’s the mood of the people that at one time needed this?  We need to keep this on the top of our minds.  We’ll need to keep the Bridgebuilder facilitators involved in this process as well.  Maybe a liturgy of reconciliation once a plan is in place, if it isn’t going to take too much longer.

We need a letter out within a week or two, and action within 2 months.  Wayne’s plan:

·        Create a letter to congregation, including our plan, and advise them that they will be seeing things in church as to “where we are.”  Council is planning a meeting specifically to develop goals based on this letter.  If there are suggestions for the accomplishments of those goals, they get that info to us as soon as possible, or even plan on attending the meeting on February 3.

·        All Council members should have read the information contained in the files received from Bridgebuilders by the end of the planning meeting.  His letter should include the names and e-mail addresses of all Council members.
 

MOTION by Matt Cermak, SECONDED by Dan Landry:

TO MAINTAIN THE REGULARLY SCHEDULED COUNCIL MEETING DATE OF FEBRUARY 3, 2002 TO ADDRESS THE BRIDGEBUILDER ISSUES ONLY.

UNANIMOUSLY CARRIED.

MOTION by Fred Koos, SECONDED by John VanHousen:

            TO ADJOURN THIS MEETING.

UNANIMOUSLY CARRIED.

Meeting was adjourned at 3:00 p.m.

Next meeting is scheduled for February 3, 2003, at 7:00 p.m. to discuss the Bridgebuilder issues.

Respectfully submitted,

Note: Copies of committee minutes and reports, as referred to in the Council Minutes, can be obtained in the church office.