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Gathering Den opened the meeting
at 7:45 p.m. by thanking the Council for 100% attendance. Karen
Eichelberger provided devotions.
Preparing Review and Discussion of Mutual
Ministry Support Committee:
Larry Kruth and John Weigel from the Mutual Ministry Task Force reviewed
with Council the working document created by this Committee. Discussion
included information on the creation of this document ("Church Staff
Support" book was used, the committee's ideas, as well as input from
another congregation who has been operating successfully with a program
similar to this for approximately 15 years). This will be an amendment
to our Bylaws, as a stand-alone committee/section. It is important to
note that this change to the Bylaws does not require Council approval
for committee members for this committee. The Bylaws will reflect two
changes: add the new Section and change the wording to reflect committee
members here don't need Council approval. Reference Section 8 of the
Bylaws (Nominating Committee) does not require Council approval. All
parties (staff and Council) have input for the individuals on this
committee.
We also discussed the importance of congregational representation from
individuals with different lengths of tenure as a member. We will need
to bring this to the congregation in June, simultaneously with the
Bridgebuilder concept.
MOTION by Fred Koos, SECONDED by Matt Cermak
AMEND PAGE 19 OF THE BYLAWS OF IMMANUEL LUTHERAN CHURCH IN THE FOLLOWING
MANNER: UNDER SECTION VI, PART C, 1, ADD "OF COUNCIL" BETWEEN
"COMMITTEES" AND "WITH AT LEAST." ALSO, ADD "OF COUNCIL" IN SAME SECTION
BETWEEN "COMMITTEE" AND "SHALL" AND ADD "OF COUNCIL" BETWEEN
"COMMITTEES" AND "AS MAY." ADDITIONALLY, ADD THE NEW SECTION XII, WITH
THE NOTATION THAT THE COMMITTEE WILL BE RESTRUCTURED EACH JANUARY, AND
UNDER ITEM 12 OF SECTION XII, THE MINIMUM STAFFING SHALL BE FOUR.
UNANIMOUSLY CARRIED.
Review of Council Minutes:
MOTION by Fred Koos, SECONDED by Fred Gehlhaar:
APPROVE THE MINUTES OF THE JANUARY 7, 2002 COUNCIL MEETING.
MAJORITY IN FAVOR, ONE OPPOSED. MOTION CARRIED.
MOTION by Fred Gehlhaar, SECONDED by Wayne Christiansen:
APPROVED THE MINUTES OF THE JANUARY 26, 2002 COUNCIL MEETING.
UNANIMOUSLY CARRIED.
MOTION by Ernie Zakrajsek, SECONDED by Jane Goebel:
APPROVED THE MINUTES OF THE MARCH 4, 2002 COUNCIL MEETING.
UNANIMOUSLY CARRIED.
MOTION by Fred Gehlhaar, SECONDED by Bob Eichelberger:
APPROVED THE MINUTES OF THE APRIL 1, 2002 COUNCIL MEETING.
UNANIMOUSLY CARRIED.
MOTION by Matt Cermak, SECONDED by Bill Paulins
APPROVED THE MINUTES OF THE APRIL 1, 2002, SPECIAL COUNCIL MEETING
UNANIMOUSLY CARRIED.
Treasurer's Report: Fred Koos reviewed the March,
2002 Treasurer's Reports. As of March 31, 2002, we were $6,585 in the
red.
MOTION by Bill Paulins, SECONDED by Fred Gehlhaar:
ACCEPT THE MARCH, 2002 TREASURER'S REPORT.
UNANIMOUSLY CARRIED.
The April Treasurer's Reports were then reviewed. Discussion centered on
the deficit. It was decided that we needed to provide more communication
to the congregation regarding the current deficit. The Stewardship
Committee will once again send communication to the congregation
encouraging continued giving during the summer months, and will also
include an updated financial status report.
MOTION by Matt Cermak, SECONDED by Wayne Christiansen:
ACCEPT THE APRIL, 2002 TREASURER'S REPORT.
UNANIMOUSLY CARRIED.
Committee Reports:
Health Ministries: Written report, no council action required.
Management: Written report, no council action required.
It was noted that we are monitoring interest rates, and may try to
refinance if rates become more favorable. It was noted that the archival
committee has already been established, and those members previously
approved will be contacted by Management Committee members. When the
2003 budget is created, we will need to provide funding for this
committee.
Memorial: No report, no one present from this committee.
Outreach: Written report. No council action required.
It was noted that we need more potlucks! Health Ministries will host the
Healthy Potluck in August, Worship will sponsor a June brunch potluck,
and Stewardship will sponsor September potluck.
Parish Education: No written report, however a Council action is
required.
The Head Start program will be vacating our facility and along with them
will go some of the tables & chairs used for Sunday School. We we'll
need to replace them for our "little people." We are working with the
Head Start organization to purchase this equipment; unfortunately, it's
not in the budget to purchase new equipment. As the price is currently
unknown, we are speculating that $500 will be needed. It was requested
that $500 be approved at this meeting, in case we don't have time to
meet before they leave. It was noted that the cost for a new table is
$180 and we'll need 4, and each chair is $40, and we'll need 18. It was
decided that when we receive their price, a special meeting would be
called (perhaps after a service) to address. If the prices are good, we
may consider purchasing the remainder of the furniture.
Property: Written report. No council action required. It was
noted matching funds are available from the city for the concrete work
on sidewalks.
Stewardship: Written report. No council action required.
Worship: Written report, as well as a report from the 3rd Worship
Coordinating Team.
The recommendation: while there is interest and need for an alternative
worship service, the deficit situation and the period of change that we
are undergoing does not present a stable environment to proceed with the
implementation without the Worship Coordinator Position filled and a
better quality good sound system in place. Also, several surveys
responded to the length of announcements at the 10:30 service.
Discussion revolved around alternative means to publicize events. Each
committee should address this and bring their ideas back to Council next
month. We will then create a policy regarding announcements. We also
discussed the noise level in the sanctuary (noisy youngsters are a good
problem to have). Note that Denise Lund has the individual responses
from the survey, and copies are available for anyone interested in
reading them. Worship Committee will keep the 3rd Worship Service on
their agenda and revisit again later in the year.
Youth: Written report. No council action required.
Pastor Rick: Written report. Received a letter of transfer in for
Fay Boerger.
MOTION by Fred Koos, SECONDED by Fred Gehlhaar:
SUPPORT RECOMMENDATION FOR TRANSFER IN FOR FAY BOERGER.
UNANIMOUSLY APPROVED.
He will be on vacation for services on July 7 and 14. Pastor Lee Beck
will be officiating for those services.
MOTION by Fred Koos, SECONDED by Wayne Christiansen:
APPROVE PASTOR LEE BECK FOR JULY 7 & 14, 2002.
UNANIMOUSLY CARRIED.
Also, he will be on vacation June 9 (daughter Erin graduates from
seminary on June 8). Karen Eichelberger will preach that day.
Pastor Cindy: Written report. She is focusing on confirmation &
wedding.
Update on April 24th meeting re: Bridgebuilders:
Den indicated that Pastor Schleicher advised that we will need to take
this to our congregation to get their approval before we begin. The
congregational meeting will be June 2, the Learning Event will be June
22 from 9:30 - 1:30 with brunch. The interviews will be June 24 and June
25 (staff). The Action Report completion target date is July 14-21, with
a report to the congregation by August 25. Den will advise the
Bridgebuilders of these dates.
By June 1, 2002, we need to fill the positions indicated on the letter
of agreement.
MOTION by Wayne Christiansen, SECONDED by Fred Gehlhaar:
TO ACCEPT AND SIGN THE LETTER OF AGREEMENT FROM BRIDGEBUILDERS.
UNANIMOUSLY APPROVED. Serving
Correspondence: None
Old Business: None
New Business:
MOTION by Wayne Christiansen, SECONDED by Bob
Eichelberger:
APPROVE MATT CERMAK AS SYNOD DELEGATE.
UNANIMOUSLY APPROVED.
MOTION by Fred Gehlhaar, SECONDED by Matt Cermak:
ALLOW THE GRAND LEDGE POM PON SQUAD TO USE OUR PARKING LOT ON JUNE 29
FROM 11:00 A.M. TO 4:00 P.M. FOR A CAR WASH.
UNANIMOUSLY APPROVED.
Request for $100 participation fee for Relay for
Life. It was determined that this is really the first $100 of
donations/collections. There shouldn't be a need for this. Chris will
discuss with Jan Martinich. Immunization Clinic here.
MOTION by Donna Gibbons, SECONDED by Fred Gehlhaar:
ALLOW IMMUNIZATION FOR KINDERGARTNERS HERE.
UNANIMOUSLY CARRIED.
MOTION by Wayne Christiansen, SECONDED by BILL
PAULINS:
RESOLUTION: WHEREAS, THE REVEREND CYNTHIA G. OLSON AN ORDAINED PASTOR
IN THE EVANGELICAL LUTHERAN CHURCH IN AMERICA HAS ACCEPTED THE CALL TO
SERVE IMMANUEL LUTHERAN CHURCH IN THE PERFORMANCE OF FUNCTIONS
SPECIFIED IN THE LETTER OF CALL, AND WHILE IMMANUEL LUTHERAN CHURCH
DOES PROVIDE A PARSONAGE FOR ITS ASSOCIATE MINISTER BUT DOES NOT FULLY
FURNISH THIS HOME WITH ALL THE NECESSITIES FOR LIVING IN IT, BE IT
RESOLVED THAT THE TOTAL COMPENSATION PAID TO THE ASSOCIATE PASTOR
INCLUDES UP TO $3,000.00 THAT IS DESIGNATED AS A RENTAL ALLOWANCE
WITHIN THE MEANING OF THE TERM AS USED IN SECTION 107 OF THE INTERNAL
REVENUE CODE OF 1954.
UNANIMOUSLY CARRIED.
Summer Worship Schedule: One Sunday service
Memorial Day through Labor Day at 9:30 a.m., and one Thursday service
at 7:00 p.m.
MOTION by Wayne Christiansen, SECONDED by Matt Cermak:
APPROVE THE SUMMER SCHEDULE TO BE ONE SUNDAY SERVICE MEMORIAL DAY
THROUGH LABOR DAY AT 9:30 A.M., AND ONE SERVICE ON THURSDAY EVENINGS
AT 7:00 P.M.
UNANIMOUSLY APPROVED.
We then reviewed the Church Council Planning Calendar, and scheduled
the next meeting for Monday, June 3 at 7:30 p.m.
The meeting was adjourned at 10:22 p.m., and we closed with the Lord's
Prayer.
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