IMMANUEL LUTHERAN CHURCH
COUNCIL MEETING
Minutes
July 7, 2003

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Gathering

Wayne opened the meeting at 7:07 p.m., and Heath Buckley (Property Committee) provided devotions.

Preparing

Review of June 2, 2003 Council Minutes:

MOTION by Matt Cermak, SECONDED by Bob Eichelberger:

TO APPROVE THE MINUTES OF THE JUNE 2, 2003 COUNCIL MINUTES, WITH THE CORRECTION TO NOTE THAT DONNA GIBBONS WAS HERE!

UNANIMOUSLY CARRIED.

Treasurer's Report:

At the end of June 2003, we are at least $2,400 in the black (no written report was available yet, so nothing to approve).  Hand bell contributions so far are at $1,200.  

Committee Reports:

Worship Committee: Written report.  Lisa Baptista new committee chair.  No Council action required.

Youth Committee: Written report, taking the month of July off.  No Council action required.  Working on various community projects, including Spoke Folk, with other cub packs, etc. 

Health Ministry Committee: Written report, no Council action required.

Management Committee: No written report, Wayne reviewed job description & appraisal form of Administrator Assistant (Denise Lund).

Memorial & Special Gifts: No written report, no Council action required.

Outreach Committee: Written reports for April & May meetings, no Council action required.  Pictorial directory scheduling is occurring, and they are also working on inactive member lists, and they want to work to keep members active.  We discussed the belief that it is everyone’s “job” to contact members who become inactive, and Outreach Committee welcomes the assistance from anyone who wants to make a call.  Some discussion on the recent Manger article regarding advising the office when pastoral care is needed.  Additional discussion regarding the CROP Walk.  We are the biggest fundraiser, but we are having difficulty securing coordinators.  We need to work on finding individuals to fill these position(s). Wayne will make an announcement, and an article will be included in the bulletin.

Parish Education: Written report, no Council action required.  Working on VBS. 

Property Committee: Written report.  Need funds for purchasing new folding chairs, and will be budgeting $5,500 for resurfacing 501 lot in 2004.  Also, bulletin boards are now up!

Stewardship Committee: No written report.  Discussed “daily walk” testimonials, which Pastor Paul will continue to coordinate.  No Council action required.

Pastor Rick’s Report: Written report (calendar).  Motions needed for membership transfers.

MOTION by Fred Koos, SECONDED by Bill Paulins

TO ACCEPT GEORGE AND ANNETTE RYAN FROM GOOD SHEPHERD BY TRANSFER.

Unanimously approved.

Wayne will discuss sponsorship alternatives with Pastor Rick when he returns from vacation.

Carl Ballard is putting together a proposal for us (hopefully for August Council meeting) regarding lay missionaries.

MOTION: By Matt Cermak, SECONDED by Mike Pitchford

TO ALLOW PASTOR RICK TO HAVE THE WEEK OF AUGUST 11 THROUGH 17^TH AS A VACATION WEEK.

Unanimously approved.

MOTION by Bob Eichelberger, SECONDED by Matt Cermak

            TO APPROVE THE WEEKEND OF NOVEMBER 14-16 2003 AS AN “AWAY” WEEKEND FOR PASTOR RICK.

Unanimously approved.

Serving

Correspondence:  None

Old Business:

·        Biography on members who are no longer living.  Pastor Rick is looking for someone to take ownership of this project.  It will be a great exercise for those who are writing, as well as for those of us who will read it and organize it.  The catechism kids can also work on it for a project.

·        Mutual Ministry Support Committee Member Nominations: Lynn Colby has been approved by the staff as the Council Representative, and John Weigel has been nominated by the staff as their representative.

MOTION by Orv Erickson, SECONDED by Heath Buckley:

TO ACCEPT JOHN WEIGEL AS THE STAFF REPRESENTATIVE FOR THE MUTUAL MINISTRY SUPPORT COMMITTEE.

Unanimously approved.

·        Matt Cermak updated the Council on the status of the Youth portion of the Bridgebuilders Task Force.  Initially, they intend to distribute a survey over the next few weeks in the bulletin.  One of the questions surrounds the needs/requirements of the congregation, versus the 1999-2000 information gathered.  Orv is contacting individuals who were on the previous task force – do they want to continue on that task force, and/or will they assist the new task force.

·        A question came up regarding the purchase of a new table & chairs for the Adult Sunday School room.  It was believed that there was originally a plan to purchase new furniture for this space, as well as the 501 building.  Wayne will check into the status.

New Business:

·        St. Michael’s ran into a snag the day before their car wash on June 13, 2003 – they weren’t going to have any water.  They called Wayne, and he agreed.

MOTION by Orv Erickson, SECONDED by Matt Cermak:

TO APPROVE THE USE OF OUR PARKING LOT ON JUNE 13 FOR A CAR WAS FOR ST. MICHAELS CHURCH.

Unanimously approved.

·        A similar situation occurred with the Adopt A Cat organization, and they used our parking lot on June 27, 2003.

MOTION by John VanHoesen, SECONDED by Orv Erickson:

TO APPROVE THE USE OF OUR PARKING LOT ON JUNE 27, 2003 FOR THE ADOPT A CAT ORGANIZATION.

Unanimously approved.

Reference to Church planning calendar for August & September 2003.  As we need to begin budget planning, Fred Koos will provide a 6-month statement of spending to date.  Management will need proposed budgets by September 2003.  Additionally, it was noted that the Youth Committee has Council Devotions, Communion Assistants, and announcements for August communion Sundays.

Mike Pitchford wanted to advise us that by designating funds for those kids that work at events, we were able to send a kid to National Gathering without them having to request funds.  Thanks. 

We closed with the Lord’s Prayer.

MOTION by Mike Pitchford, SECONDED by Matt Cermak

            TO ADJOURN THIS MEETING.

UNANIMOUSLY CARRIED.

Meeting was adjourned at 8:12 p.m.

Next meeting is scheduled for August 4, 2003.

Respectfully submitted,

Note: Copies of committee minutes and reports, as referred to in the Council Minutes, can be obtained in the church office.