IMMANUEL LUTHERAN CHURCH
COUNCIL MEETING
Minutes
September 12, 2005

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Gathering

John called the meeting to order @ 7:09 p.m.  Matt (Stewardship Committee)  provided devotions. 

Preparing

Review of Previous Council Minutes:

MOTION by Mike Proper, SECONDED by Bill Paulins:

            TO APPROVE THE MINUTES OF THE JULY 2005 COUNCIL MINUTES.

UNANIMOUSLY APPROVED.

Treasurer's Report:

Nathan reviewed the final July 2005 Treasurer's Report and noted that our deficit is now $9,136.  For the calendar year we are now in the black – the deficit is the carry over from the prior year.  John wanted us to recognize the contributions made by all to reduce this deficit.

MOTION by Mike Proper, SECONDED by Matt Cermak:

TO APPROVE THE JULY 2005 TREASURER'S REPORT AS PRESENTED.

UNANIMOUSLY CARRIED.

As of August 31, 2005, our deficit grew by only $200 to $9,368 but considering that giving is typically down in the summer months, we still feel that this is a favorable report.

Conversation on merging funds between the Youth groups (Heirlines, SNL, Co-Pilots, Youth).  It was decided that this will be a topic of conversation at the October meeting, so please have a recommendation then.

MOTION by Mike Proper, SECONDED by Matt Cermak:

TO APPROVE THE AUGUST 2005 TREASURER'S REPORT AS PRESENTED.

UNANIMOUSLY CARRIED.

Committee Reports:

Health Ministries: No written report, no Council action required.

Management:  Written report. Council action required.  Scheduled dates for budget review with each committee is as follows:  September 20: 7:00 – Parish  Ed; 7:30 – Worship; 8:00 – Property.  September 22: 7:00 – Youth; 7:30 – Stewardship; 8:00 – Health Ministry; 8:30 – Outreach.  Donna discussed the revised CYVA policy which modifies the language by removing the term “accused.”

MOTION by Mike Proper, SECONDED by Dan Landry:

TO ACCEPT THE NEW VERSION OF THE CYVA POLICY DATED AUGUST 24, 2005.

UNANIMOUSLY CARRIED.

Outreach: Written report, no Council action required

Parish Education: No written report, no Council action required.

Property: Written report, no Council action required.  Note that fall cleanup day is scheduled for November 5 – rain date of November 12.

Stewardship: No written report, no Council action required.

Youth: No written report, no Council action required.  

Worship: No written report, no Council action required.

Memorial & Special Gifts: No written report, no Council action required.

Pastor Rick: No Council action required.  New member classes will be coming up, and he’ll advise us of the dates.

Serving

Correspondence:

• Bob provided us with a memo dated September 6, 2005, which provides specific estimates for various property-related items that need to be addressed on the church.  They total approximately $14,000, and Bob suggested that we add an additional $1,000 for potential overages.  Tony also suggested that we consider replacing the entire roof, with an estimated cost of $45,000.  The roof was installed in 1989 with the addition.  We need to begin addressing the costs, and preparing the congregation for the upcoming expenditures for building repair and maintenance.  More estimates will be forthcoming.

• Donna Gibbons provided the Council with information that she is working with Bev Becker on creating new language for the Kitchen Policy.

• John advised that three different individuals had volunteered to assist in coordinating any relief efforts that we can provide for Hurricane Katrina.  Marlaine Teahan advised that it appears that we wll have a family that will be living in our parsonage.  We don’t have too many details at this point regarding the family, but she’ll have more information tomorrow.  They are ready to move in now, but there are a few things we need to do in preparation (refrigeration, washer & dryer, mold remediation, etc.).   Bob believes 6-8 individuals working can get the home in shape rather quickly.  Pastor Rick indicated that we need a resource “point” person who can let us know what is expected of us (furnished home, medical care, transportation, etc), as well as what we can expect from FEMA, Catholic Charities and other organizations so that we can get organized.  Bob will coordinate the clean-up effort for Tuesday p.m.

MOTION by Bob Carter, SECONDED by Matt Cermak:

TO ALLOW THE USE OF THE IMMANUEL PARSONAGE FOR TEMPORARY HOUSING OF HURRICANE KATRINA EVACUEES, SUBJECT TO A FORMAL AGREEMENT WITH CATHOLIC CHARITIES.

UNANIMOUSLY CARRIED.

“Mission Driven” Project Review/Planning

Our process began by reviewing our original Bylaws (by committee), and we are now modifying them to meet the proposed new structure.  The remaining issue is in modifying the structure/number of Council members.  Nominating and Mutual Ministry Support committees will be unchanged.  Mike and Matt will have this completed within the next week and will then send a copy to all Council members, so that we can approve at our October Council meeting.  If you have any comments, please get back with Mike & Matt ASAP, so that they can keep them updated.

We will meet next on October 10 for our regular Council meeting – this will allow for the Treasurer's reports to be completed.  Then, this will allow for a informational meeting on October 16 immediately following the 2^nd service.  After that meeting, any changes suggested will be mailed with the meeting notices for the November 6, 2005 congregational meting.

Reference to church planning calendar for September, October and November 2005.  Stewardship Committee has Council devotions and announcements at the 10:30 service on communion Sundays and a communion assistant for September, the Outreach Committee has the same responsibilities in October and Property is on for November.

Our next regular meeting is scheduled for October 10, 2005.

MOTION by  Bob Carter, SECONDED by Heath Buckley:

            TO ADJOURN THIS MEETING

UNANIMOUSLY CARRIED

The meeting was adjourned at 9:15 p.m.

Respectfully submitted,

Note: Copies of committee minutes and reports, as referred to in the Council Minutes, can be obtained in the church office.